The Harvard China Fund is hiring! As Harvard University’s “academic venture fund”, we are searching for a Program Assistant to support the University’s engagement with China. Click this link to apply!

Program Assistant

Faculty of Arts and Sciences


Job Summary

The Harvard China Fund (HCF) has a small, lean team that works closely with the Harvard Center Shanghai and in collaboration with the staff of the Fairbank Center for Chinese Studies (FCCS).  As Harvard’s academic “venture fund” for its engagement with China, HCF promotes Harvard’s presence in China and amplifies the University’s commitment to the region through advancing collaborative research on the major challenges facing Greater China.  We provide opportunities for students to develop their lifelong engagement with China, seed funding for faculty to collaborate with institutions across Greater China, and support for the Harvard Center Shanghai.


Job-Specific Responsibilities

The Program Assistant’s responsibilities would include the following:

Program/grants: arrange publicity (design materials, social media, mailing list, info session, fairs), collect applications, create spreadsheets and enter data, communicate with applicants, process funding, distribute evaluations and summarize feedback

Meetings and event support: gather team’s availability/arrange scheduling, book venue, order food, send invitations, collect RSVPs, send reminders, take attendance, compose meeting minutes

Support faculty director: organize mail, check voicemail and note messages, check receipts and file expense reports (Concur), prepare business trips and some travel arrangements, occasional tech support, and some office organization and other ad hoc tasks as needed

Website maintenance: upload announcements and student blog posts, make edits and update program/grant info

General departmental administrative support and communications: update general mailing lists, answer general questions by phone, email or in-person, staff large Fairbank Center events as needed (approx. 2-3 per semester), and other small tasks as needed

Conduct general research related to contemporary China, such as U.S.-China relations, new national policies, and breaking news to keep the team updated as needed or requested


Basic Qualifications

3+ years of office experience. Education may count toward experience.


Additional Qualifications and Skills

Bachelor’s degree; proficiency with Microsoft Office programs; and Chinese language fluency (speaking and reading) strongly preferred.  Must be able to prioritize work, meet deadlines, and work independently.  Strong writing skills and attention to detail.  Must have excellent interpersonal skills.

Working Conditions

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage:

Additional Information

All offer letters will be made by FAS HR.

Job Function

General Administration


USA – MA – Cambridge

Job Code

403033 Staff Assistant III




Harvard China Fund

Time Status



55 – Hvd Union Cler & Tech Workers

Pre-Employment Screening



M-F, 9-5

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.